Logistics team - Steph,Emma Tring and Erin Tomlinson wk 9 -13

Last wednesday we had a meta meeting where we decided to create new groups based on tasks so that we can all be proactive in getting results for week 13.

I am in the logistics team with Emma Tring and Erin Tomlinson.
We are in charge of making sure people are up to date, check people are communicating and that everyone knows whats up. We make an agenda for meetings and set timelines and deadlines for the larger group.

Friday we shared a timeline with the meta group and discussed it to confirm deadlines and add other relevant information:

We had a meeting Sunday at a cafe to organise and communicate with teams:

Emma set up our timeline into a google doc: shared this on mate group FB page



Wrote up members of each group so people know where they sit and who they need to communicate with: share on Meta group page

Set up an anonymous form to see how people want to assess each other for this project: shared on meta group page

Getting in touch with Teams:

Also followed up with David about way-finding team and had a positive response from him and Michaela about their plan for wednesday.

We set up a few docs for our self.
'Team progress' - to keep track of where people are at

And a minutes doc- where we can note down minutes taken at meetings, from key smaller group meet ups and from meta-group meetings:

We then set up an agenda for our next meta-group meeting on Wednesday which we will post to the group the afternoon prior to meeting as to not overwhelm them with lots of google docs and info:

Meta Meeting on 07.10.15 went really well, almost everyone attended and brought to the table what we asked, all groups were productive in this session.

Started an attendance sheet in shared doc: to keep track of who is informed etc

Notes from meta meeting:

What we (logistics) need to do and writing up points to share with the group at the end the meeting:

We updated out team progress doc to make note of where people are and what they are working on:

We also spoke with a number of groups, gave Jasper a brief write up of what each concept are doing to help them get an overall idea in order to start producing visual response. Also put this on the main page so people can add to and keep up to date with conceptual progress/changes:

Spoke with Anna and together emailed Meg from NZF about new presentation date and also discussed where the presentation will be. (11B)

Had another logistics team meeting 11.10.15. This is the progress we made:

Emailed teams in regards to collection of information for the budget and timeline:

Makers - for physical and way finding concepts:

Performance- concept:

Reine - for Social media concept:

Made another Meta-meeting agenda for next wednesday: 

(writing side note about our initial planning for the presentation to run by the group as note that we need to talk with Grace)

Updated the timeline with new presentation date and due dates for the collection of information for timeline and budget:

Emma also emailed Anna regarding what our options are for presentation space as lots of spaces within uni are already booked out by other people. requesting a list of whats available so we can book it.
Plan moving forward- send meeting agenda to people on Tuesday and on Wednesday within Meta group discussion, we can start organising presentation.


Posted agenda for Next meeting:

Meta Meeting Wednesday 14.10.15:

Meeting minutes:


Following up with people:

Posts on Meta group page:



Made a meeting event for Sunday:

Attendance:

Meta Meeting 18.10.15:

sorting out presentation, who is presenting etc

Thursday 23rd October:

Finishing content for dossier.
We had another meeting to finalise some things and insure cohesion for the dossier.
People who came:
Me
Emma T
Josh L
Helena
Amelia
Jasper

Raine
Erin
Tayla
Shem
Michaela
Zoe
Bryon
David
Grace

As logistics - we had to sort out the presentation space and finalise the budget - We did this.

Me Emma T and Erin ended up having to help with some visualizations, editing content for the dossier and personal journey map - also getting in contact with other team members that we needed to come and join us to help finish elements of the dossier. We all agreed to meet at presentation space an hour early to do a run through of slides and presentation and tidy up the space from the other presentations that had been on before us

I emailed Meg Williams to meet us in front of the museum building steps to meet us so we could take her up to the presentation space at 1pm.

New Group Concept

David-Steph-Bryon-Shem

Group brainstorm and discussion:

Steph- did a diagram of our concept:

David - doing a render of it on a site within the city.

Shem - synthesising and finishing our concept write up.

Exhibition/Presentation

Exhibition / Presentation:
Set up projection or a city time-lapse, OHP with concept statement and illustration. A screen with renders and diagrams of our concept. It ended up being a more intimidating environment than anticipated. We wanted to present through more of an exhibition as a reflection of our concept. This probably would have worked more as an 'after presentation discussion' event, also if there were more outsiders (clients or faculty to view our project).
Not sure how successful it was, we have a lot of development to do as a whole.

We also documented through video, voice record and photography (utilising skills in the group, to pass on to our client and for us to go over what was discussed for progress)

Editing the dossier

Editing the dossier:

Me, Helena, Josh, Emma tring (Content)
Bryon (dossier layout and aesthtic so more cohesive with renders and diagrams)
Tayla (illustrations for dossier)

Making side notes and annotating changes on to a print out of the dossier:

Group plan of dossier structure and content we want to have in it, also having another look at what we need to complete for presentation - making a check list of deliverables and identifying who is doing what:

re writting and editing the concept writes to work into the dossier against our plan we wrote up on the board: